RecSolution

RecSolution is a modular software solution for the input, processing and classification of paper-based and electronic documents, and for the extraction and validation of documents contents (Data Capturing). In addition, RecSolution offers a Workflow module for the illustration of document-based work flow processes.

The areas of application of RecSolution range from the automatic processing of invoices, orders, delivery notes, remittance advice notes and order confirmations to the classification of insurance, vehicle and personnel files and the recognition of handwritten forms and the processing of electronic data records such as EDIFACT or ZUGFeRD. RecSolution has a modular structure and can thus be licensed and configured for the relevant intended application.

RecSolution functional scope and processing procedure

RecSolution functional scope and processing procedure

RecSolution as a complete solution covers a broad spectrum of functions and application areas:

  • Scanning of paper documents and capture of electronic documents from image files (PDF, TIF, etc.) or from data files (XLS, XML, EDIFACT, ZUGFeRD, etc.) via an integrated scan Client or automatic directory monitoring
  • Automatic image optimization for the generation of optimal black and white images from colour or grey scale images, automatic page rotation on the basis of the included text and automatic document separation on the basis of separator sheets, barcodes, separator stamps or text contents
  • Automatic OCR full text recognition and barcode recognition as a preliminary stage for data extraction and as an index for archiving
  • Integrated scanning stack processing and document overview for the monitoring and processing of document pages and documents
  • Automatic document classification to automatically determines the type of voucher and document classes on the basis of text contents and logos
  • Manual document classification via an integrated classification module with display of the original document and the types of vouchers that are available
  • Automatic data extraction and indexing of header/footer data and detail/item data via self-learning free-form recognition or template recognition.
  • Automatic data reconciliation with external data stocks, e.g. for creditor recognition for connection to a material management system via a CSV file, ODBC database link or SAP® RFC function
  • Automatic data validation and data supplementing via integrated form checking and scripts
  • Manual data validation via a Windows or Web-based Validation Client for the correction of header/footer data and detail/item data with display of the original document and a checking assistant_

RecSolution Web Client with opened validation mask

RecSolution Web Client with opened validation mask

In addition to the functions and application areas that have already been described, RecSolution offers additional functions for the automation of work flows and the optimization of business processes:

  • Integrated training and learning function to automatically and transparently increase the extraction rate and minimise recognition errors on the basis of manual corrections in the Validation Client
  • Generation of statistics via the integrated statistics module for the evaluation of extraction rates and identification of potential for identification
  • Generation of reports and reply letters directly from the validation, e.g. for the automatic generation of covering letters to suppliers by means of the print function or for sending by e-mail
  • Management of users and authorisation rights via the integrated user management for the assignment of user-specific processing rights
  • Planning of tasks, e.g. for the automatic removal of exported and archived documents from the system, for the sending of status information by e-mail or the planning of backups
  • Automatic control and management of document-based work flows, e.g. for the automatic distribution of documents and approval processes to various RecSolution users and roles_

Advantages at a glance:

  • Rapid and efficient capture of documents, data and e-mails through the use of OCR, document classification and Data Capturing as a preliminary stage for a DMS or ERP system
  • |Secure checking of documents and data through automatic data checking and data reconciliation with ERP / third party systems
  • Savings of time and faster gaining of information through automatic processing procedures from paper or an electronic document into a DMS or ERP system
  • Shorter throughput times and a better structuring of work flows through the use of electronic work flows for the distribution and approval of processes